November 18, 2008 DRAFT
The Waterfront Commission held a special meeting on this date at the Town Dock meeting room. Members present were Sandy Grimes, Chairman; Arthur Medeiros; Ethan Grimes, Secretary/Treasurer; Randy Minor and Stephanie Hayes Houlihan. Bill Robinson and Mike Grimshaw were absent.
Chairman Grimes called the meeting to order at 7:38 p.m.
Mr. Medeiros made a motion to approve the minutes of the October meeting as presented. Mr. E. Grimes seconded the motion and voting was unanimous.
Mr. Medeiros made a motion to accept the Treasurer’s report as read. The balance in the WFC account is $800.00. Mrs. Hayes-Houlihan seconded the motion and voting was unanimous.
Dock Area housekeeping – Mr. Medeiros reported that all is ongoing.
Maintenance items –Nothing to report.
Donahue Park – Members discussed the lack of progress at the park. It is currently unusable.
Mr. Minor made a motion to approve the transfer of $17,496.67 from the Wharfage account to the Working account. This amount constitutes one-half of the monies collected from the first of two billings. Mrs. Hayes-Houlihan seconded and voting was unanimous.
Mr. Medeiros informed the members of a change to the approved transfer of funds from the October meeting for roof repair and deck staining. The members had approved $3100.00 for the roof repairs and the total cost was 4134.00. He requested an additional $1034.00. The members had approved up to $500.00 for the staining and the total cost was $550.00. He requested an additional $50.00.
Mr. Medeiros also presented three invoices for service to the Icehouse. These totaled $720.00. To Helios Power and Control LLC, an invoice for $1780.80 for labor to develop grant project proposals, solicit bids and data, attend meetings and research specs. Mr. Medeiros informed the members that this would be reimbursed by the icehouse grant.
Mr. E. Grimes made a motion to approve the transfer of $1804.00 from the Wharfage Account to the Working Account for the following:
$1034.00. for the roof repairs
$50.00. for the staining
$720.00. for service to the Icehouse
Mr. E. Grimes added to the motion the approval to pay $1780.80 from the Wharfage account for the icehouse grant research. Mr. Minor seconded these motions and voting was unanimous.
Members agreed to maintain the same schedule for 2009.
Members were informed of a letter sent to George Sylvestre, Director of Administrative Services stating their approval of proceeding with the South Pier work in segments.
There being no further business to come before the Commission, Mr. Minor made a motion to adjourn. Mrs. Hayes-Houlihan seconded the motion and the meeting was unanimously adjourned at 8:34 p.m.
Acting Vice Chair/Treasurer