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05-21-08 Minutes
 
May 21, 2008
 
 
            The Board of Finance held a special meeting on this date at the Police Department meeting room.  Members present were Glenn Frishman, Chairman; Andrew Rines, Secretary; John O’Brien; Dudley Wheeler; Bryan Bentz and Kevin Burns.   Also present  Maryanna Stevens, Director of Finance; Edward Haberek, First Selectman, Town staff and residents.
 
Mr. Frishman called the meeting to order at 7:30 p.m.  The order of the Agenda was altered to bring before the Board discussion of the FY 2008-09 budget deliberations as next item.
 
FY 08-09 Budget Deliberations/Set Mil rate
Mr. Frishman opened the meeting stating that the proposed FY 2008-2009 budget with a 15.47 mil rate failed by 612 votes.  He added that this occurred after the largest cuts were made in his time as Chairman.
 
Mr. Frishman asked the members for their input concerning additional cuts.  Mr. Burns suggested $700,000; Messrs. Frishman, Rines and Bentz suggested $600,000 and Mr. O’Brien suggested $500,000. from General Government, $100,000 from Board of Education and $200,000 from CIP, Mr. Wheeler agreed. 
Mr. Frishman then asked First Selectman Haberek for his budget cuts.  Mr. Haberek presented the following:
General Government:

            Operating -                             $145,269.
            Capital Improvements -        $203,774.

                                   
                        TOTAL:                                             $349,043.00
 
The following cuts were also made:
            Clerical worker-                     $52,887.
            Highway worker-                   $58,878.
            Special reserve for debt-     $100,000.
            Fund Balance-                       $  39,192.
Board of Education:

            Operating-                              $ 40,000.
            Capital improvements-         $ 60,000.
           
                                    TOTAL:                                 $700,000.00

 
Motion made by Mr. Burns to set the mil rate at 15.24 with expenditures totaling $54,162,122  and to forward to the Board of Selectmen to set the call for the Town Meeting for the 2008-2009 budget.  Seconded by Mr. Bentz and passed unanimously. 
 
 
 
Bid Waiver – Cutler Street drainage project

Mr. Joe Bragaw, Director of Public Works was present and had provided the members with a memo and aerial map of the area.  He stated that it had been difficult to find contractors to submit proposals to dewater, clean out and video drainage lines between the Amtrak culvert and Mathews Street.  He added that all the permits are in place from the DEP.  An estimate has been received from McVac Environmental Services, Inc. Mr. Bragaw stated that this must be resolved during the dry summer months as the drainage continues to deteriorate.  Mr. Burns made a motion to approve the bid waiver to go forward with McVac Environmental Services, Inc. for a not to exceed amount of $25,000. for the Cutler Street drainage project.  Mr. Rines seconded and voting was unanimous.
 
Members received a Bid proposal for the Highway Supervisors truck that they had requested.  Mr. O’Brien made a motion to approve a transfer of $11,394. from CIP-Senior Citizen Van line #4022001-88105 to CIP-Ford Ranger line #4022008-88059 for the purchase of a Ford F350.  Mr. Wheeler seconded the motion and voting was unanimous.
 
Stonington Harbor Management Commission – Members received a letter from Peter Vermilya, Chairman requesting a bid waiver for construction of a new dock for the Harbormaster boat.  Mr. Vermilya stated that they would need no funds from the Town.  Members requested additional information and tabled the item.

 
Previous minutes
Mr. Wheeler made a motion to accept the minutes of the April 30, 2008 meeting as presented.  Mr. Rines seconded the motion and voting was unanimous.
 
Appointment of auditor
Marayanna Stevens, Direcotr of Finance suggested reappointment of the current auditors who have done a good job for the past four years.  Mr. O’Brien made a motion to confirm and approve this recommendation to reappoint McGladrey & Pullen as auditors to the Town of Stonington.  Mr. Burns seconded the motion and voting was unanimous.
 
Correspondence

Mr. Frishman noted the BOE transfers.
 
 
 
 
 
 
 
 
 
 
Subcommittee reports
Nothing to report.
 
 
There being no further business to come before the Board, Mr. Burns made a motion to adjourn.  Mr. Wheeler seconded the motion and the meeting was unanimously adjourned at 8:15 p.m.
 
                                                                        Respectfully submitted,
 
 
                                                                        Andrew W. Rines
                                                                        Secretary
 
 
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