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02-13-08 Minutes


March 12, 2008                                 DRAFT


            The Board of Finance held a special meeting on this date at the Wequetequock Fire Department meeting room.  Members present were Glenn Frishman, Chairman; Andrew Rines, Secretary; John O’Brien; Dudley Wheeler; Bryan Bentz and Kevin Burns.   Also present Town Hall, Board of Education and Police Department staff and residents.


Mr. Frishman called the meeting to order at 7:30 p.m.



GIS Committee demonstration

George Sylvestre, Director of Administrative Services informed the members that this presentation was going to be informational and conversational.  A great need was discovered back in 1999 when preparing for the 2002 revaluation, the aerial maps were thirty (30) years old.  After the decision to go with newer technology the flyover of the Town was done, data was digitized and parcel boundaries were established.  This has all generated a direct savings to the taxpayers.  Mr. Sylvestre along with the committee members stated the line item for $30,000 in CIP through 2012 is to cover

•       Long term maintenance costs
•       To update the very generic process in place
•       Develop for other departments to utilize
•       Out of date information and data is unreliable
•       Would like to locate flood zones, fire hydrants, tax districts, sewer, storm drains, etc.
•       Would like to open to public 24-7 in April


At this time members agreed that they would prefer to have a more descriptive, detailed list of annualized projects.  This would give them a timeline to follow of issues to be completed while expending the funds set aside.



Police Department

K-9 (Canine Unit) – Chief Darren Stewart along with other members of the Department were present to request an additional appropriation for the initial costs associated with the start up of the program.  In reply to questions, it was confirmed that the dog would stay with one officer at all times and the officer must live within 15 miles of the Police Department.  Mr. Burns made a motion to approve an additional appropriation of $5000 to start the K-9 Unit program.  This will cover the equipment, cruiser upgrade, food and any incidental expenses associated with the startup.  Mr. Rines seconded the motion and voting was unanimous. 

Mr. Burns made a motion to approve a Bid waiver for the dog to allow the purchase through a reputable breeder with a proven track record for police K-9’s. Mr. Wheeler seconded the motion and voting was unanimous.

Vehicle replacement request – Chief Stewart informed the members that the original figure of $15,000 given by the insurance company has been increased to $20,800.  This should preclude the department from requesting additional money to replace the totaled vehicle. 


Director of Public Works

Pawcatuck Dike – Additional Appropriation/Bid Waiver – Joe Bragaw was present to request an additional appropriation for $18,500 to cover the costs necessary to repair the existing shaft and shaft bearings.  The Army Corps of Engineers requires the Town to maintain the pump house off Mechanic Street.  Mr. Bragaw added that the Town has a maintenance agreement with NE Pump & Valve to perform monthly inspections of the equipment at the Pawcatuck Dike Pump House.  Mr. Rines made a motion to approve the additional appropriation of $18,500 to fix the gate between the river and the pump house and the gate from the pump house to Mechanic Street.  Mr. O’Brien seconded and voting was unanimous.  Mr. Wheeler made a motion to approve the bid waiver allowing NE Pump & Valve to perform the repairs.  Mr. Rines seconded the motion and voting was unanimous.


Budget Hearings

Board of Education – Mr. Michael McKee, Superintendent of Schools and John Bolduc, Chairman presented their FY 08-09 budget.  Mr. Bolduc stated that the proposed budget has a 4.49% increase.  The budget encompasses the Salaries, Operations and New Programming.   Mr. McKee introduced new staff of the SPS and recognized Business Manager Frank Connolly upon his retirement. With Mr. Connolly’s’ retirement the position has been divided with Bill King covering Operations and Judy Samoker covering Finance. Mr. McKee highlighted the achievements of the SPS students and teachers.  The Board of Finance reminded the BOE that they would like to see all new staff clearly defined within the budget.   Among other items discussed, Social Workers, future of  World languages at the schools and Tech support.  Mr. Burns commended them on their Energy Conservation.  Mr. King shared with the members a Cooperative ventures – current shared services list between Stonington Public Schools and the Town of Stonington.  Glenn thanked the Board.


Previous minutes

Mr. Wheeler made a motion to accept the minutes of the February 13 and 20 meetings as presented.  Mr. Burns seconded the motion and voting was unanimous.


Subcommittee reports

Mr. Burns reported that he and Mr. Wheeler met with Bill Stewart and Joe Bragaw regarding the purchase of a new pickup.  Members unanimously agreed to notify Mr. Bragaw to submit a proposal for the F350 (with single rear wheels & 8’ body bed) with a price of $31,038.00. 


 First Selectman Haberek informed the members that he and Mrs. Stevens are working on the need to address the use of Town vehicles currently in the Town Hall lot.



There being no further business to come before the Board, Mr. Rines made a motion to adjourn.  Mr. O’Brien seconded the motion and the meeting was unanimously adjourned at 9:15 p.m.


                                                                        Respectfully submitted,



                                                                        Andrew W. Rines

lp                                                                     Secretary