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04-30-08 Minutes
 
April 30, 2008
 
            The Board of Finance held a special meeting on this date at the Police Department meeting room.  Members present were Glenn Frishman, Chairman; Andrew Rines, Secretary; John O’Brien; Dudley Wheeler; Bryan Bentz and Kevin Burns.   Also present Maryanna Stevens, Director of Finance, Town and BOE staff and residents.
 
Mr. Frishman called the meeting to order at 7:35 p.m.
 
 
Budget Deliberations
Mr. Frishman opened the meeting stating that the proposed FY 2008-2009 budget with a 15.74 mil rate was soundly defeated.  He added that taxpayers have voiced their recommendation of a half or full mill cut.  He informed those present that this would require cuts totaling $1,500,000 plus up to $3,028,436;
the value of a mil.
Mrs. Stevens reported that with a Board of Assessment Appeals adjustment the adjusted mil rate of the proposed budget is 15.75. 
 
Mr. Frishman asked the members for their input on total amount of cuts were needed to pass.  Mr. Rines suggested $500,000 to $800,000; Messrs. Wheeler, Burns and Bentz suggested $850,000 to $900,000 and Mr. O’Brien suggested $1,000,000.
The Board made the following cuts in Capital Improvements:
 
            GIS Development                           -           $  29,999
            Permit Tracking                              -           $  10,000
            Police Cars – Reduce by one     -           $  25,000
            Police Station Security System  -           $  11,000
            Police Station Video Upgrade    -           $  17,000
            Recreation Area Parking lots      -           $  28,000
            Reclaim & Repave Renie Drive  -           $128,124
            Town Hall expansion                    -           $100,000
            Renovations Donahue Park        -           $  99,999**
            Fire Alarm-Edythe K. Richmond-           $  99,999**
            Board of Education operating    -           $300,000                              
                        TOTAL:                                             $849,121
 
Mr. Wheeler made a motion to approve the discussed budget cuts; this was seconded by Mr. Burns and approved unanimously.  Mr. O’Brien at this time suggested having each department within the Town prepare 5% in additional cuts within their operational lines.  Mr. Frishman instructed clerk to submit letter to First Selectman requesting this.
 
 
Michael McKee, Superintendent of Schools asked the Chairman if it would be possible to remove the SHS Security cameras line item of $12,000 from the CIP thereby reducing the total cut to the BOE operating budget to $288,000.  Mr. Bentz made a motion to approve this change.  The motion was seconded by Mr. Rines and was unanimously approved.
 
Mrs. Stevens informed the members of a reallocation to the Judge of Probate proposed budget due to high costs of microfiche.  The following adjustments were made:      
            Postage                                 -           $1000.
            Consumable supplies           -           $1500.
            Reproductions &Printing      -           $3200.
 
Motion made by Mr. Rines to set the mill rate at 15.47 with expenditures totaling $54,722,930 and to forward to the Board of Selectmen to set the call for the Town Meeting for the 2008-2009 budget.  Seconded by Mr. Bentz and passed unanimously.     
                                               
Budget transfers
Request for transfer from First Selectman Haberek to conduct a Multi-Modal Transportation Study in extending along the Route 27 corridor from Exit 90 to Downtown Mystic. Mr. O’Brien made a motion to approve the transfer of $10,000 to Technical & Professional Services/Town Wide with $8000 from the same expense account under Economic Development Commission and $2000 from Solid Waste.  Mr. Burns seconded the motion and voting was unanimous.
 
Request for transfer from First Selectman Haberek to continue funding of the consultant project administration services position through June 30, 2008.  Mr. Rines made a motion to approve the transfer of $20,000 from Property & Liability Insurance account to the Project Administrator Account.  Mr. Burns seconded the motion and voting was unanimous.
 
Minutes
Mr. Rines made a motion to approve the minutes of the April 9, 2008 minutes as presented.  Mr. Wheeler seconded and voting was unanimous.
           
Correspondence

Members received a letter from Chief Darren Stewart informing them that the maintenance and operations of vehicles will be overspent in FY 2007-2008 due to rising fuel costs.
 
Members received the October 1, 2007 Net Grand List information with Board of Assessment Appeals adjustments from Marsha Standish, Assessor.    The Net Grand List is 44.50% over the October 1, 2006 Grand List.
 
 
 
Subcommittee reports
Nothing to report.
 
There being no further business to come before the Board, Mr. Burns made a motion to adjourn.  Mr. Wheeler seconded the motion and the meeting was unanimously adjourned at 8:05 p.m.
 
                                                                        Respectfully submitted,
 
 
                                                                        Andrew W. Rines
lp                                                                     Secretary