June 6, 2007 DRAFT
The Board of Finance held a regular meeting on this date at the Police Department Meeting room. Members present were Glenn Frishman, Chairman; Andrew Rines, Secretary; Dudley Wheeler; John O’Brien; Bryan Bentz and Kevin Burns. Maryanna Stevens, Director of Finance was also present.
Mr. Frishman called the meeting to order at 7:30 p.m.
Mr. O’Brien mentioned a correction to wording on Page 2 of the minutes presented. Mr. Rines made a motion to approve the minutes of the May meeting as corrected. Mr. Wheeler seconded and voting was unanimous.
Appointment of Auditor
Mrs. Stevens suggested reappointing McGladrey & Pullen, she added that this would be their 3rd year with the Town and it is preferred to keep an auditor for at least 3 to 5 years. Mr. O’Brien confirmed and approved Mrs. Stevens’s recommendation. Mr. Frishman asked that Mrs. Stevens research the frequency of how other Towns change auditors. Mr. Burns made a motion to reappoint McGladrey & Pullen as the Town of Stonington auditors. Mr. Bentz seconded and voting was unanimous.
• Enhanced School Safety – Captain Jerry Desmond was present to discuss his work on active shooter response protocol, which includes the possible implementation of interoperability between police officers and school personnel. He has proposed the purchase of radios to be strategically placed around each school to maximize communication. He added that there is a federal COPS to enhance school for which he would like to apply. The grant is a 50/50 grant. After a brief discussion, Mr. Frishman made a motion to approve up to $16,000
(Half of the proposed cost) for the purchase and implementation of radios pending a successful grant award as well as a report to the Board on the effectiveness of testing.
• CIP use – Chief David Erskine was present to address the correspondence by Sgt. Smith regarding the purchase of a pickup truck to be used for supplies, evidence/property recovery and surveillance. After a brief discussion, Mr. Rines made a motion to approve the redirection of $18,800 to purchase a used truck as well as waived the bid process to obtain three quotes. Mr. O’Brien seconded the motion and voting was unanimous.
• Probate Court – Request from Judge Cravinho for a budget transfer of $2500. to purchase a used copier. Mr. Burns made a motion to approve a budget transfer from Economic Development – Technical & Professional Services of $4000. For the purchase of a new copier to Reproduction & Printing. Mr. O’Brien seconded the motion and voting was unanimous.
• Planning & Zoning – Mr. Burns made a motion to approve the following transfers:
From Project Administrator-Clerk of the Works to Oversee Grant Project to Town Wide Professional Services - $10,000.
From Economic Development Comm. – Tech/Prof Services to CT. Conference of Municipalities - $628.00 EOY transfer
From Economic Development Comm. – Tech/Prof Services to Telephone – Emergency Management -$1400.00 EOY transfer
Mr. Rines seconded the motion and the transfers were unanimously approved.
Emergency Radios – Redirect Schedule C
Mr. Burns received 3 quotes for the emergency radio hookup to the Taugwonk tower. They ranged from $16,000 to 99,000. Cyber Communications, who submitted the highest quote, is under contract with the Town and installed the current system. They have agreed to reduce the price to $80,000 and Mr. Burns stated that if the project is completed properly it will not have to be revisited in the future. Mr. Frishman made a motion to waive the bid process for this project, approving Cyber Communications. Mr. Bentz seconded the motion and voting was unanimous. Mr. Wheeler made a motion to approve the redirection of $23,000 from the Enhanced 911 subsidy
$32,000 from the Holmes Street Bridge
$25,000 from the Radio Replacement line
into the Radio replacement line. This was seconded by Mr. Rines and voting was unanimous.
Cove Road alignment
Mr. Burns made a motion to approve the redirection of $58,000 from CIP for the straightening of Cove Road. Mr. Wheeler seconded the motion and voting was unanimous.
West Broad Street School
Mrs. Stevens informed the members of a conversation with Frank Connolly, SPS Business Manager regarding the boiler at WBSS. Mr. Burns made a motion to approved the budget transfer of $15,159.25 from the WBSS Elevator line to complete the work. Mr. O’ Brien seconded and voting was unanimous.
Nothing to report.
Mr. Frishman made a motion to adjourn the Public session of the regular meeting. Mr. Rines seconded the motion and the session was unanimously adjourned at 8:15 p.m.
Mr. Frishman convened the Executive Session with a unanimous vote at 8:19 p.m. Andrew Rines, John O’Brien, Dudley Wheeler, Bryan Bentz and Kevin Burns were present along with members of the Open Space Bonding subcommittee of the Conservation Commission. They were present to discuss a potential Land Acquisition.
Members unanimously voted to come out of Executive session at 9:00 p.m.
Mr. Rines made a motion to reconvene the Public session at 9:03 p.m. This was seconded by Mr. Burns and was unanimous.
Mr. O’Brien made a motion to transfer $5000 from the Open Space Fund to execute an appraisal of potential Land Acquisition. This was seconded by Mr. Wheeler and was unanimous.
Mr. O’Brien made a motion to adjourn the meeting. Mr. Wheeler seconded the motion and the meeting was unanimously adjourned at 9:05 p.m.
Andrew W. Rines