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10-04-06 Minutes
October 4, 2006

        The Board of Finance held a regular meeting on this date at the Police Department meeting room.  Members present were Glenn Frishman, Chairman; Andrew Rines, Secretary; Dudley Wheeler; John O’Brien; Bryan Bentz and Kevin Burns.  Also present Maryanna Stevens, Director of Finance; Joe Bragaw, Town Engineer and William Stewart, Highway Supervisor.

Mr. Frishman called the meeting to order at 7:30 p.m.

Previous minutes
Mr. O’Brien made a motion to accept the minutes of the September meeting as presented.  Mr. Wheeler seconded the motion and voting was unanimous.

Highway Department
Mr. Stewart came before the Board to discuss the Highway Departments solicited bids for one 8 foot truck body and a 9 foot power angle snow plow and a 10 foot all season dump truck body.  Two bids were received for each, the W. H. Rose Inc. bid was higher but it meets or exceeds the specs solicited for both. Hartford Truck Equipment Co. had several deficiencies throughout the bid package.  The other bidder for the 10 foot body, Park City Truck Equipment had several items not covered under the proposal as well as the spec calling for a body different from the majority of large truck bodies in the department which could lead to parts and storage concerns, etc.  Mr. Stewart added that there are funds available in CIP to cover the costs.  Members discussed with Mr. Stewart the quality of the products and how and why exactly the low bids were inferior.  Mr. O’Brien made a motion to recommend to the Board of Selectmen acceptance of the higher bids from W.H. Rose, Inc. for one 8 foot truck body and a 9 foot power angle snow plow and a 10 foot all season dump truck body and a transfer of funds effective after January 2007.  Mr. Burns seconded the motion and voting was unanimous.

Joe Bragaw, Town Engineer
Mr. Bragaw brought to the member’s attention the replacement of the Coogan Boulevard Traffic light.  The Town has appropriated $60,000 (FY05-05 and 06-07) to fund this project and he is looking to put the project to bid in October to be completed before Memorial Day of 2007.  However, construction costs have escalated significantly over the last year therefore there likely won’t be enough funding to cover the project.  Members discussed with Mr. Bragaw the State Traffic Commission involvement and the Town Highway Department performing the labor.  Mr. Bragaw stated that the State wants no involvement yet prevailing wage requirements must be met.  All members agreed that this is a high traffic area and safety is of utmost importance and advised Mr. Bragaw to go ahead with the bid process.  

Director of Finance
Mrs. Stevens provided for the members a Budget Transfers breakdown for Operations and Maintenance of Town Buildings.  This item was unclear at the September meeting and had been tabled. Mr. O’Brien made a motion to approve the Budget transfer as presented.  Mr. Rines seconded the motion and voting was unanimous.  
 Mrs. Stevens also provided a Year to Date Budget report for members to view the status of departments.  Mrs. Stevens stated that the report can provide more detail; the original intent is to see how accounts are being managed.  All agreed that detail would be provided in the case of an anomaly.  

Subcommittee reports
Mr. O’Brien stated that the Ferguson issue regarding the High School has been resolved.  

Mr. Rines reported that he attended a CIP meeting at which the processes were reviewed.

There being no further business to come before the Board, Mr. Wheeler made a motion to adjourn.  Mr. Rines seconded the motion and the meeting was unanimously adjourned at 8:28 p.m.

                                                Respectfully submitted,

                                                Andrew W. Rines