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12-07-05 Minutes

                                                December 7, 2005

The Board of Finance held a regular meeting on this date at the Police Department meeting room.  Members present were Glenn Frishman, Chairman, Andrew Rines, Secretary, Dudley Wheeler, Bryan Bentz and Kevin Burns. Maryanna Stevens, Director of Finance was also present.  John O’Brien was absent from the meeting.

Mr. Frishman called the meting to order at 7:30 p.m.

Bid Waiver – IT
Jason Jones, IT Director was present to request approval from the Board for a Bid Waiver for the purchase of new software from Environmental Systems Research Institute, Inc. (ESRI, Inc.)  to edit and maintain the GIS data.  Mr. Jones informed the members that ESRI is the authority on GIS development. .  Mr. Jones stated that ESRI works on a maintenance agreement, not a contract.  Mr. Jones requested a three year waiver be granted to purchase directly from ESRI to move forward with the GIS project.  Mr. Bentz made a motion to approve the bid waiver for ESRI to edit and maintain the GIS data.  Mr. Wheeler seconded the motion and voting was unanimous.  

Director of Finance
Mrs. Stevens presented to the members a Town Vehicle list prepared by George Sylvestre, Director of Administrative Services.  

Previous minutes
Mr. Wheeler made a motion to approve the minutes of the November meeting as presented.  Mr. Bentz seconded the motion and voting was unanimous.

Letter from George Sylvestre regarding the Capital Improvement plan definition regarding major projects undertaken by the Town or the lease/purchase of major equipment and vehicles with a capital cost in excess of $5,000.  Mr. Sylvestre has asked for the Boards’ consideration regarding a recommendation by the Capital Improvements Committee to increase the threshold from $5000 to $10,000.   Mrs. Stevens added that this also pertains to items going out to bid.  After a brief discussion, Mr. Frishman stated that he would prefer to table this issue until further backup can be gleaned.  Members agreed it would be best to have Mr. Sylvestre speak further as to the advantages of such a change.  

Memo from Chief David Erskine regarding fire code violations in the Police community room.  He asked that no more than 40 persons be present in the community room.

Board of Education transfers of $1000. or greater from Frank Connolly, Business Director.

A Health Care Status report from George Sylvestre, Director of Administrative Services.  This letter was to inform the members of the heightened concern for and focus on the issue of rapidly increasing health care costs and the measures the Town has taken to deal with these issues.  The Lockton Company has replaced The Segal Company effective October 2005 as Broker of Record to serve the Town and Board of Education.  

Subcommittee reports
Mr. Frishman informed the members that he and Mr. Burns met with the Southeastern CT. Visiting Nurses Association regarding the budget cuts made last year.  He stated that theVNA made a very compelling case listing the duties provided for residents of the Town.  

Mr. Wheeler questioned the status of the Part time Sanitarian.  This had been briefly discussed at a previous meeting.  Mr. Frishman requested a memo be sent to Mr. Sylvestre, Director of Administrative Services regarding hours, etc. for discussion at the February meeting.  

There being no further business to come before the Board, Mr. Rines made a motion to adjourn.  Mr. Wheeler seconded and the meeting was unanimously adjourned at 8:21 p.m.

                                                Respectfully submitted,

                                                Andrew W. Rines